Administrative Assistant UNDP

Refugee Affected And Hosting Areas RAHA (FATA) –UNDP

Job Category:

Administration

City/Location:

Peshawar and Khyber Agency (FATA)

Degree Level

Bachelors Degree (2-3 Years)

Last Date to apply:

30 June, 2013

Experience:

The candidate should have at least 6 years of working experience in administrative matters of development projects. Understanding of UNDP NIM guidelines are an asset.

JD:

Under the supervision of Admin Officer, the Admin Assistant will be responsible for: Screen all the official project correspondence, drafting and putting up their replies thereof in rough and final form besides taking and transcribing dictation. Assist in preparation of reports. Maintain and update all project files and records including those of personnel. Assist in ordering/procuring of equipment and supplies and their follow-up. Control all project stores and maintain their relevant records including inventories for all the expendable and non-expendable assets. Assist the Project Manager and Admin Officer in controlling the movement of project transport and make necessary logistic arrangements for official movement of project personnel in the project area. Issue POL for project vehicles on a day to day basis. Check vehicle log books to ensure proper maintenance on a day to day basis. Carry out routine maintenance and repair of project vehicles. Maintain POL and repair/maintenance register for each project vehicle. Perform general administration responsibilities; supervise activities concerned with office maintenance, security and similar services. Arrange meetings as required and take minutes of the meeting. Carry out any other special assignment given by the Project Manager and Admin Officer.

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