UNDP Islamabad Jobs

Procurement Officer

UNDP established the Electoral Cycle Support to the Election Commission of Pakistan (ECP) Project in 2012 to assist the ECP to implement its Five Year Strategic Plan. The Project is moving from Phase 1 (pre-elections and elections) to Phase 2 (post-elections) in the electoral cycle where the focus in Phase 2 will be on capacity strengthening of the ECP, electoral reforms and improvements to electoral processes, local government elections, and civic and voter education.

The Project is implemented using UNDP Direct Implementation arrangements under the supervision of a Project Review Board. A Project Management Unit (PMU) led by a Chief Technical Advisor implements project activities and manages the basket fund of contributions.

Duties and Responsibilities

The Procurement Officer, working under the direct supervision of the Operations Manager, will be responsible for:
1.Ensuring elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
• Elaboration/establishment of internal Standard Operating Procedures (SOPs) in procurement within the PMU.
• Analysis of requirements and synthesis of proposals for cost saving and reduction strategies.
• Synthesis of proposals and implementation of contract strategy in the PMU including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
• Implementation of the strategic procurement in the PMU including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

2.Managing and guiding procurement processes for the PMU focusing on achievement of the following results:

• Timely and duly preparation of the procurement plan for the Project and monitoring of its implementation.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Management of procurement contracts.
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.

3.Ensuring implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Effective and efficient use of the e-procurement module.

4.Supporting the implementation of project activities focusing on achievement of the following results:

• Close collaboration with other team members to ensure delivery of services and goods that meet requirements and responsiveness to changing circumstances.
• Weekly updates on the status of procurement and contractual agreements.
• Timely identification of potential bottlenecks and issues.

Competencies and Skills Required

• Core Competencies
• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Skills and Experience Required

• Demonstrated experience in procurement in a large private or public sector organization.
• Proven ability to perform to the highest levels of integrity and honesty.
• Excellent organizational skills and ability to prioritize and meet deadlines.
• Highly developed inter personal, communication and negotiation skills.
• Good written skills.
• Good computer skills.
• Attention to detail.
• Ability to work effectively as part of a team.
• Knowledge of UNDP procurement policies, rules and regulations is desirable.

Recruitment Qualifications

• Masters degree in business administration, public administration, finance, economics, social sciences or related field.
• Minimum 5 years of relevant experience.
• Fluency in English and Urdu.

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