Muslim Aid Minawali Pakistan Jobs

Admin and Accounts Officer

Job Status                           11x months Contract renewable

Reporting to                       Province Coordinator and line reporting to Centralized Admin & Accounts Department

Salary                                  Rs. 30,000/

Duty station                        District Mianwali

Qualification      M.Com, MBA Finance from HEC Recognized Institution

Experience        02x years’ experience preferably in relevant field (preferably an INGO

Skills

• Knowledge of generally accepted accounting principles, International financial reporting standards, and ICAPs guideline for INGOs.
•  Knowledge of Fund accounting, Petty cash management, record keeping, Procurement, Logistic support, and inventory management would be plus point,
• Understanding of the cultural and environment of development sector is desirable.
• Excellent interpersonal and teaming skills.
• Analytical, problem solving skills and Decision making skills
• Effective verbal and written Communications skills.
• Stress management & Time management skills.
• Proficient in using computer applications including MS-Word, PowerPoint, Excel, Internet Explorer and accounting software
• Able to frequently travel in the field.
• Aware of monthly closing protocols, field management, fund trail management, bank reconciliations, voucher generation, and purchase request management.

RESPONSIBILITIES

Financial:

• Regularly assisting Provincial and project Coordinator in admin and procurement activities and Establish maintain and reconcile projects related transactions.
• Disburse project funds as per provision in project budget and maintain record as per audit requirement.
• Prepare Financial Report and submit to CO on monthly basis
• Ensure financial records are maintained in compliance with accepted policies and procedures of MAP.
• Ensure all financial reporting deadlines are met.
• Monitor the implementation and maintenance of accounting control procedures
• Prepare Reconciliation of bank statement on monthly basis.
• Maintain petty cash in separate folder and spend as per limit.
• Monitor and support taxation issues
• Prepare Budgeted vs actual expenditure report.
• Provide finance related assistance to staff & Management and ensure that the Finance Policies & Procedure are followed.
• Support HR department in their activities
• Administration, Procurement & Logistics:
• Be Responsible for Office Security, Office maintenance and service agreement.
• Ensure office equipments are well placed and are in working condition.
• Ensure properly tagging of office equipments are made and are recorded in assets register in PO and all district offices.
• Process staff salary; Also check that following record is maintained in district offices - leaves, attendance,etc
• Procure at PO levels and maintain record as per organizations procurement policy
• Receive, verify & issue stocks, maintain stock register, get stocks insured and make arrangement for their safety and security according to the set procedures mentioned in Logistics manual.
• Prepare and maintain Provincial office inventory record of office supplies according to policy and reconciliation on quarterly/monthly basis also check same practice is done by district offices.
• Make sure all procurement must be verified and approved.
• Maintain record of the rental properties of province, process payment as per agreement and negotiate renewal of the contracts using approved contract format in timely manner.
• Keeps record of vehicle maintenance, and check logbook regularly of Provincial office as well district offices.
• Make sure all the arrangement & reservations of traveling, and accommodation for CO staff.
• Responsible to supervise supporting staff like, cook, office boy, drivers, security guards, and cleaner/sweeper etc.
• To ensure first aid kit and emergency box are up to date in field office

Candidates with relevant qualification and experience may apply through Prescribed Job Application Form and send to jobs@muslimaid.org.pk c/o Pakistan Recruitment in the subject line.

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