ACTED Pakistan Islamabad Jobs

Head of Program

Industry: N.G.O./Social Services

Total Position: 1

Job Location: Islamabad, Pakistan

Degree Title: Master's Degree Strong educational background in development studies, agriculture and/ community mobilization or any related field

Minimum Experience: 5 Years

Require Travel: 50%

Apply By: Aug 11, 2013

Assignment

The Head of Program (HOP) is the second most senior ACTED Program staff member at country-level. In close coordination with and upon delegation by the Country Director, the HOP is responsible for the supervision of all program aspects of the mission. This includes the direct management of:

(a) Coordination of reporting and external communication.

(b) Project follow up and management.

(c) Coordination of internal reporting and communication.

(d) Coordination of Appraisal, Monitoring and Evaluation unit.

The HOP works under the close supervision of the Country Director/ Deputy Country Director.

Chain of Command

Under the authority of:

Country Director/Deputy Country Director

Responsible for:

All Project/program managers and Area Coordinators

Key Working Relations Internal:

- All department managers and Area Coordinators

- HQ: Directors of operations, finance and audit

- Regional-level: Regional Director, Regional AME manager, Regional Auditor

External:

Under the close supervision of the Country Director
All functions listed below are shared with the Country Director. It is therefore essential that the HOP coordinates his/her functions with the Country Director on a regular basis A. Programmatic Functions In his/her Programmatic Functions, the Head of Program (HOP) ensures that the mission’s ongoing and planned projects are relevant to the context and in line with contractual obligations with our donors.

1. Project follow up and management

1.1 Regular follow up of all projects

• Ensure that the project cycle is followed for each project, including kick-off meetings, drafting of PMF, appraisals, implementation of activities, mid and end-term evaluations;
• Review all PMFs once a month and make sure that they are reported to RCO and HQ;
• Conduct regular visits to ongoing project sites

1.2 Direct management of national program managers and technical specialists

• Contribute to drafting TORs and conduct regular appraisals
• Be in regular contact and receive/review regular reports
• Ensure that relevant technical specifications / standards are being respected

2. Coordination of internal reporting and communication

2.1 Organisation and participation of regular coordination meetings

• Participate country-level monthly coordination meetings;
• Ensure that weekly area meetings are organised in each area and review minutes

2.2 Ensure regular internal reporting

• Receive and (with CD) review Monthly Area Reports
• Receive and review monthly reports form all Program Managers and Technical Advisers
• Receive and review the PMF on a monthly basis

3. Coordination of AMEU

3.1 Supervision of AMEU within country

• Ensure that AMEU plans are made for each project and program of intervention;
• Organise regular meetings with the AMEU coordinator to update on the dept’s progress;
• Review all AMEU assmt reports and ensure that each report is followed up by concrete action from the assessed program/area team;
• Ensure that the country has a functioning MIS/database system;
• Support capitalisation and the development of a Resource Centre in line with AMEU guidelines

3.2 Link with regional AMEU

• Ensure that all AMEU reports are provided to the Regional Coordination Office and HQ
• Regularly link with RCO for capitalisation of lessons learnt and best practices

4. Coordination of reporting and external communication

4.1 Ensure that ACTED is aware of funding opportunities and strategies of major stakeholders:

Support the Country Director in its fund raising responsibilities by being familiar with all major stakeholder country and regional strategies (including all major donors) and identifying synergies with ACTED’s operations;

Regularly monitor relevant donor websites for funding opportunities.

4.2 Contribute to the submission of proposals to donors

• Ensure that ACTED applies to all relevant funding opportunities in-country;
• Support the Country Director in coordinating the workplan for proposal drafting, linking to all relevant depts (FLAT, program, AMEU and Project Development)
• Ensure that all applications are relevant to contextual needs, donor requirements as well as ACTED’s operational capacity and strategy;
• Ensure that proposals are drafted in a professional manner.

4.3 Ensure that ACTED regularly updates and produces visibility material

• Develop and follow up visibility requirements of donors;
• Ensure that in addition, ACTED promotes in-country visibility action such as leaflets/brochures, strategy papers, assessment/sectoral reports; newsletter, etc
• Link with HQ and RCO regarding regular contributions to ACTED websites and newsletters

4.4 Participate in external meetings following as instructed by the Country Director

Attend NGO/UN/govt coordination meetings;

Link regularly with other humanitarian actors. In particular, follow up any partnerships with other NGOs

When relevant and following instructions by the Country Director, participate in meetings with donors.

5. Qualifications:

Qualified candidates must have:

• 5+ years of field experience in project management of emergency and relief programs – preferably large programmes;
• Strong educational background in development studies, agriculture and/ community mobilization or any related field, · Solid experience in working with community-based institutions and capacity-building programmes;
• Excellent communication skills;
• Ability to manage a large team and demonstrate leadership by bringing a geographically scattered team around a same vision and developing programmatic quality standards across regions;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Familiarity with the aid system, and ability to interface with donors, Gov authorities.
• Strong leadership and interpersonal skills;
• Commitment to gender equity, and passion for development an absolute requirement;
• Knowledge of Pakistan and/or the region an asset;
• Fluency in English required - ability to communicate in Urdu a plus;
• Ability to operate Microsoft Word, Excel and Project Management software a requirement.

Conditions:

• Salary: depending on experience
• Benefits: Same benefits organization offering to national staff like Medical and life insurance, mission allowance and communication allowance, thirteen month salary etc.

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