Monday, 19 August 2013

Quetta NGO Jobs

Admin & Logistics Officer

Relevant Experience:

The incumbent should be Master/ Bachelor at least 3 years experience in respective filed.
Excellent interpersonal, communication and negotiation skills.
Familiarity with local languages and customs and tradition will be an advantage.
Solid computer skills in relevant software packages (MS Office), and should be able to work in multi cultural environment.
The candidate must have good writing and speaking English skills and knowledge of English, Urdu, and any other languages spoken in the region.

Job Description:

Logistics Tasks: 
  • Prepare daily and/or weekly vehicle schedule for both field visit and office.
  • Ensure vehicle log books are maintained and review at least monthly basis to ensure official vehicle is used only for official business.
  • Prepare a vehicle equipment check list and ensure all the tools, first aid box, spare tire, tow rope etc as required and maintain project vehicles road worthy.
  • Check and ensure all the vehicle related documents are available as required by the agency and government of Pakistan including security clearance certificate, accident report form, contact numbers for security coordinator, traffic/police office, hospitals.
  • Prepare monthly fuel consumption report, vehicle repair and maintenance report, drivers’ overtime and submit to CO with an analysis sheet.
  • Arrange vehicles or transportation for project materials, supplies and equipment including medical supplies from/to Quetta and CO and coordinate with operations department in CO.
  • Prepare fuel costs summary and coordinate with finance to settle or payment of monthly fuel bills.
  • Obtain/Prepare vehicles repair and maintenance request and submit through supervisor with all required supporting documents and justifications.

Procurement Tasks:
  • Perform all procurement related activities for example, quotations, comparative statements, Local purchase order ,Good received note etc,
  • Make sure all the payments are processed on time.
  • Making sure all the procedures are followed for the procurement.
  • Performing all out of office tasks such as collecting quotations, collecting materials, samples etc.
  • Updating the vendor list and keeping good relationship with vendor.
  • Maintain procurement related files.
  • Make sure all the BHUs remain functional. This includes repair and maintenance of damages in timely manner.
  • When required visits field to ensure smooth running of health centers.
  • Make sure that all documents completed and correct before sending to CO operation.
  • Make sure that all procurement will be done according as per ORGANIZATION’s policies and procedure.

Office Administration:
  • Provide general administrative, logistic and procurement support to the Quetta Office operations
  • Set up and maintenance of office support systems for telecommunications, general office support, vehicle management, travel and accommodation support and all necessary support as needed.
  • Ensures the availability and proper utilization of all organizations facilities;
  • Ensures the professional working atmosphere around the office;
  • Ensure that the compound is clean and all offices arrangements are in proper order.
  • Ensures all computers and accessories are in a good order;
  • Provides timely report regarding the administration activities.
  • Assist the operations officer in administrative, logistic and procurement related matters
  • Ensure proper Inventory management of ORGANIZATION assets
  • Coordinating with IPs on all Administrative and Logistical issues.
  • Any other duty assigned by supervisor/management.

 Overall Property Management:
  • Ensure complete property records are maintained, all items are marked and    assigned codes.
  • Ensure complete property records are maintained, all items are marked and    assigned codes.
  • Reconciles the list of property annual counts against the records.
  • Ensures that all items in the store are properly registered and kept.
  • Ensures that all necessary formalities of goods received and dispatched are adhered to at all times.
  • Ensures that all fast moving stock items are timely replaced and no gap is created.
  • Ensures that computerized store records are kept.
  • Any other duty assigned by supervisor/management.

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